Eastman CDBG13

Current Project Out for Bid:

City of Eastman, Georgia

Storm Drainage and Street Improvements, CDBG No. 13p-x-045-2-5605

Project Engineer:  Kelvin Seagraves

Cost Estimate:  $600,000

Bid Date:  Thursday, March 12, 2015 at 11:00 A.M.


Please note that the Pre-Bid Meeting has been re-scheduled to Thursday, March 5, 2015 at 11:00 A.M. (Local Time) and the Bid Opening has been re-scheduled to Thursday, March 12, 2015 at 11:00 A.M. (Local Time).


Sealed bids will be received for the Storm Drainage and Street Improvements, CDBG No. 13p-x-045-2-5605 at the Eastman City Hall, 333 College St., PO Drawer 40, Eastman, GA, 31023 until 11:00 A.M. (Local Time) Thursday, February 26, 2015 at which time they will be publicly opened and read.

There will be a Pre-Bid Conference on Friday, February 20, 2015 at 11:00 A.M. (Local Time) at the Eastman City Hall, 333 College St., PO Drawer 40, Eastman, GA, 31023.  This Pre-Bid Conference is not mandatory, but highly recommended.

The work under this Contract will consist generally of the following:

The construction of ± 0.60 miles of leveling and resurfacing, ± 5,041 LF of concrete curb and gutter, ± 2,096 LF of concrete storm drainage pipe, ± 18 EA drop inlets, ± 2 EA junction boxes, ± 4 EA drain inlets, ± 1 EA storm sewer manhole, ± 3,105 SY concrete ditch paving, ± 776 LF (0.15 MI) earth ditch, ± 400 LF 6” ductile iron water main relocation, ± 778 LF 8” and 10” gravity sewer main relocations and all appurtenances necessary for a complete job.

All work on the Project must be completed within 180 consecutive calendar days of date of notice to proceed.

Bid shall be submitted on Bid Proposal Forms furnished for that purpose, in accordance with the Contract Documents and the Plans and Specifications, which are on file and may be reviewed at the office of the City Manager and the office of Hofstadter and Associates, Inc., Consulting Engineers, 4571 Arkwright Road, Macon, Georgia 31210.

Copies of Bid Forms, Plans, Specifications and Contract Documents may be obtained from Hofstadter and Associates, Inc., 4571 Arkwright Road, Macon, Georgia 31210, upon deposit of $175.00 per hard copy set and $100.00 per digital set (.pdf format).  No refund will be made for returned documents.

No bid will be considered unless sealed and filed with the City of Eastman prior to the time set forth above, and accompanied by a Bidder’s Bond, payable to the City of Eastman, for 10 percent of the amount of the bid; to be forfeited as liquidated damages in the event that the bid be accepted and the bidder fail to enter promptly into a written contract and furnish the required Payment Bond and Performance Bond and Insurance Certificates.  Bids arriving after the designated time will be returned unopened.

No bids shall be withdrawn for a period of 60 days after the opening of bids.  The City of Eastman reserves the right to reject any or all bids and to overlook and/or disregard informalities or irregularities in the proposals.






To all bidders:

The following items must be enclosed with every bid submitted or your bid will be rejected.  Please check to make sure that all eight items are enclosed and forms are completed before sealing envelope.

  1.                       Bid bond or certified check
  1.                       Mandatory Section 3 Solicitation Package (Failure to complete this                             documentation will render your bid package as non-responsive)
  1.                       Work experience (self-generated list provided by bidder)
  1.                       Affidavit of noncollusion
  1.                       Contractor’s license number shown (if required for this project)
  1.                       Certification of nonsegregated facilities
  1.                       Bidding contractor drug free workplace certification
  1.                       Contractor’s certification regarding debarment, etc.
  1.                        Equal opportunity clause

      Plan Holders List